Definition
A transaction coordinator (TC) is the person, sometimes on staff, sometimes contracted, who manages the paperwork, deadlines, and compliance steps of a real estate transaction from the moment a contract is signed through closing.
Typical responsibilities include collecting and tracking documents, monitoring contingency and closing deadlines, coordinating with escrow and the other side, and making sure the file is compliant for broker review.
Why it matters
A TC lets agents focus on clients and new business while the file stays organized and on schedule. The risk is fragmentation: when the TC works in a different tool than the agent, status drifts and things fall through the cracks.
A shared system of record, where the TC, the agent, and the broker all see the same documents, deadlines, and compliance state, keeps everyone aligned without status meetings.
Related terms
- ContingencyA condition in a purchase contract that must be met for the transaction to proceed, such as financing, inspection, or appraisal.
- EscrowA neutral third-party arrangement that holds funds and documents until the conditions of a transaction are met.
- Commission Disbursement AuthorizationA document instructing the closing or escrow agent how to pay out real estate commission at closing.
Realm gives transaction coordinators a worklist to assist agents and deliver completed files, on the same record the agent and broker already use.